Essential Tools Every Online Business Needs In 2022

Tools for Online Business

The secret to the success of any online business is understanding and utilizing the trending technology and knowing what tools are needed for your online business. 

Keeping up to date with digital technology and staying in sync with digital innovators helps your business grow to leaps and bounds. In this guide, we look at ten essential tools for your online business.

Source: Giphy

The Benefits Of Software Tools For Online Businesses

For online businesses, the use of software tools is a wise investment. As your business advances, so do your software needs. Upgrading accordingly helps you increase productivity and add worth to your initial investment. 

With the variety of software available in the market today, you can easily get some that help you balance professional dreams with your personal life. 

In addition, these tools offer the following benefits to your business:

  • Improves your business productivity. As a result, you can now venture into various businesses, including; offering legal services, education, medical services, and selling goods and services. 
  • Enhances collaboration. Various tools improve communication through the chain supply and facilitate understanding. 
  • 24/7 Business access– online software gives you the freedom and flexibility to access your business from anywhere. You can therefore work from home, on the road, or when on vacation. 
  • Improved data security– some online tools eliminate the need to update your business data, saving you time and the stress associated with the updating.
  • Edge over competitors– there are plenty of software tools that help keep your business well organized and managed. An efficiently running company gives you a competitive advantage over your competitors. 

Project Management 

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Project management software is used for project planning, resource allocation, time management, and change management. 

It enables project managers and business stakeholders to practice quality management, control cost and manage business budgets. 

In addition, project management tools assist project managers through various stages of a project. In that regard, a full-suite project management platform offers numerous benefits, which include:

  • Balanced resource management this tool enhances resource management by allowing project managers to keep their teams on their toes without overworking or underworking them. It has essential features that help the managers to spot bottlenecks and bring more people into the team.  
  • Improved team collaboration this tool’s design enhances team collaboration. Project managers can divide a large project into several parts and assign them to different employees. When using a project management tool, the employees can collaborate by discussing timelines, progress, dependencies, and various tasks. 
  • Improved internal and external communication–  this tool creates a funnel for contact by the project team members, clients, and stakeholders. Most project management tools come with a document sharing feature that allows you to share comprehensive information about the project’s progress. 

There are numerous project management tools, so picking the best for your business can be a little overwhelming. 

When choosing, ensure you select a tool that helps you accelerate your production while saving on time and money. is one such tool that allows you to manage everything in one workspace. 


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HR software is a digital solution that helps you manage and optimize your business’s daily and overall human resource tasks and goals. 

It’s an essential tool for navigating, hiring, and ensuring compliance for your online business. In addition, the tool simplifies the task of managing people in your company. 

Whether you are a small or a multinational business, the HR software offers numerous benefits such as:

  • Saves time the tool automates people management tasks that are time-consuming. This helps you stay on top of the basic employee information while having enough time to focus on other business-driving activities. 
  • Real-time data acquisition integrating the human resource software in your online company allows the HR manager to pass some information to the employee without searching it manually. 
  • Legal compliance and risk management assistance the tool is helpful in the preparation of records and documentation required by legal bodies. 

Picking the right HR tool requires a lot of planning and assessment to ensure you pick one that matches your needs. is one of the top HR management solutions for online businesses. 

It helps you untangle your employee’s daily routines, centralize their database, and customize all your human resource activities. 


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E-signature software makes it easy to gather signatures for documents shared electronically, eliminating physical copies. Integrating e-signing in your process improves customers experience in addition to the following benefits:

  • Easy to access – no matter where your customers are, they can easily access and sign documents from their phones, computers, or tablets. 
  • Enhanced security many tools offering e-signatures have Knowledge-Based Automation, which is an independent verification tool. With this feature, you can rest assured that your documents will reach the intended user without security compromise. 
  • Provides convenience with this software, you can collect several signatures simultaneously without printing any paper.

There’s a wide range of e-signing tools out there, but DottedSign is a solid choice. The tool allows multitasking documents, hence improving efficiency. In addition, it allows automated document delivery which in turn simplifies remote business processes. 

Graphic Design

                                                         Image Source: Vectornator 

Graphic design software is a collection of programs that allows you to manipulate images visually on a computer. Good graphic design software needs to provide intuitive controls and flexibility to navigate easily even novice designers. 

Such a tool is essential in editing photos for marketing your online business. In addition, the software offers numerous benefits such as:

  • Boosting brand awareness and recognition– a well-executed graphic design communicates with your audience, promoting brand awareness. In addition, using strong visuals can grab your audience’s attention, helping you stand out against competitors.
  • Enhancing navigation you can use graphic design to customize visual elements, improving your business website’s navigation and usability.
  • Enhances professionalism – For instance, your logo design speaks volumes about your business’s way of doing things.

When you consider these benefits, you need to choose a graphic design tool that will help you portray professionalism. Vectornator enables you to achieve this and many other benefits for your business. 

In addition, it has commendable features such as ease to create logos and illustrations and easy-to-use typography. 

Integration Tools

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Integration tools allow businesses to combine data from different sources and amass it into one cohesive and unified view. 

By integrating your business data, you make it more actionable and valuable to enhance your business outcome. 

Using integration tools for your business comes with a lot of benefits which include:

  • Easy to manage business systems– integration tools combine various systems in your business, making it easy to process data from multiple sources. 
  • Time and effort saver by using integration tools, you can cut downtime and effort used in tracking and analyzing data. 
  • Reduces error integration tools allow you to run business reports in real-time and with excellent efficiency. With different departments within your organization updating data simultaneously, it’s hard for anyone to access it before it gets centralized. 

There are many integration tools, but you have to ensure the best for your business. However, WeCanTrack and Outfunnel top the list of the best integration tools out there. 

WeCan Track is most suitable if you want to integrate your entire affiliate community. The tool provides valuable insights and data management flow for your business, allowing you to accelerate. 

Outfunnel, on the other hand, allows you to connect all your marketing and CRM apps with one click. In addition, it automatically shares your marketing data with the sales team, allowing them to sell smart. Some of the integrations include HubSpot-ActiveCampaign, Pipedrive-Mailchimp, and many more. 

Annotation Tools

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Annotation tools help you add more information to text, images, databases, or any other form of content. For example, you can use the tools to annotate selected text within a PowerPoint presentation or whiteboards. 

These tools are handy in creating data sets needed for machine learning. By annotating images for your business, you get to enjoy the following benefits:

  • Facilitates object tracking– artificial intelligence computer vision in image annotations and videos to track something. The AI tracks all objects’ actions and comes up with different poses to help you identify ways you can use the object to improve your business. 
  • Improve product listings if you’re running an e-commerce business, you can use annotation tools to help your customers find the right product using a picture. 
  • Identity tracker – You can use the tool to identify people who visit your business or those your CCTV cameras captured.

There are several annotation tools out there, but PDF Reader is one of the best. It offers favorable features such as allowing you to view, edit, and convert documents from various platforms, including Android, iOS, Mac, and Windows. 

In addition, you can organize your documents in one place digitally, hence reducing clutter. 

Meeting Assistant

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These tools augment human note-takers by transcribing, capturing, and indexing conversations with a simple touch. 

You can use them in your business to intelligently capture and analyze the flow of calls and meetings and later use the gathered information to make informed decisions. 

In addition, meeting assistant tools have other benefits, which include:

  • Automation of meeting minutes the tool automates meeting minutes and other meeting-related artifacts, which help keep track of decisions made during business meetings. 
  • Seamless recording the tools have the capability of integrating the company’s calls and meetings with your calendar, videoconferencing, and sales dialer without disrupting the existing system. 
  • Conversation search and discovery meeting assistants can search conversations from past calls and meetings. You can use this feature when looking for a specific set of information without wasting time. 

With so many meeting assistant tools out there, selecting the right one for your business may be overwhelming. 

However, Avoma helps you make your meetings more actionable and more intelligent by offering numerous features. The tool helps meet management, assistant, collaboration, and intelligence. 


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As an entrepreneur, brainstorming tools are a valuable part of your organization by inspiring you to stay productive. 

In addition, the tool cuts the need of having a pen and a paper by allowing you access to your ideas on the go and access them whenever the need be. 

Other benefits of these tools include:

  • On-demand brainstormingthese tools are portable and therefore functional whenever you get great ideas. This is an essential feature since people tend to be creative anywhere BUT outside the office setting. 
  • Removes creativity blinders it’s common human nature to take the path with the least resistance when it comes to creativity. Brainstorming tools break you out of this path by increasing your creative challenge. In addition, since you can use the tool anywhere and anytime, you can go beyond your everyday thinking. 
  • Level up team’s creativity due to ease of use, these tools tend to stimulate more and better ideas among your team members during brainstorming sessions. 

There are several brainstorming tools out there that can help you stay on the competitive edge, and Miro is one such tool. The tool is easy to integrate with other business systems and comes with enterprise-grade security. 

Team Chat

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Team chat tools are instant messaging apps that allow your team members to communicate openly and collaborate on tasks. Unlike emailing and texting, these apps come with numerous benefits, which include:

  • Instant communication by using the tools, your team members can communicate with each other in real-time. When the members ask and receive information instantly, there’s increased workflow. 
  • Saves money these tools help cut inefficient overhead and operate expenditures. For instance, you can take advantage of video calling to eliminate expensive phone call plans. 
  • Ease communication with remote workers with team chat tools, you no longer have to ignore remote teams and their engagement efforts. With the tool, you can include them in all your meetings, regardless of their location.

There are numerous team chat tools, but Slack with its integrations, helps you create a collaborative and administrative environment for productivity. It has channels that keep the work organized and allow you to connect with other companies you partner with. If Slack doesn’t work for your team, check out these Slack alternatives

Social Media Management

                                                 Image Source: Promo Republic 

Social media management tools allow businesses/brands to publish, monitor, and manage their social platforms from one interface. By using these tools, you get to enjoy the following benefits:

  • Manage your social accounts as you start to grow your presence on various networks, managing your accounts can be overwhelming. A dedicated social media management tool comes in handy by allowing you to consolidate your login details to one unified user interface. 
  • Updates on important things a reliable social media management tool make it impossible to miss important notifications from clients, suppliers, or stakeholders. 
  • Organized conversations– it’s tough to keep up with conversations when using multiple social media platforms. A good tool keeps track of all your discussions and includes a search bar to search discussions by keywords.

There are numerous social media management tools out there. However, the best one is easy to use, provides you with flexibility and options to manage your social accounts, and fits your budget. 

Promo Republic perfectly meets these features, in addition to giving you the freedom to choose a personalized solution based on your needs. 

Another important aspect of social media marketing is measurement and analytics. Social Status is a leading social analytics and reporting tool for all the major social media channels. 

Social Status helps you visualize all your social marketing performance and automate reports for clients or bosses.

Having the right tools makes it easy to optimize your business. But with so many essential business tools out there, it’s hard to choose the most essential. 

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So before you start searching which tools you need for your online business, there are things you should consider to ensure you select the most necessary for your business.

In addition to the above tools, you can use numerous other tools to grow your business. Make sure that the software you use gives you a competitive edge against your competitors. 

You’re all set! 

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